Our website may contain links that enable you to visit other websites of interest. We do not have control over the other websites so please proceed with precaution when using these links to leave our site. We are not responsible for the protection and privacy of any information you have provided whilst visiting such sites.
It is important that you read this notice as it describes the method of managing the site regarding the handling of personal information of those who use it.
The “data controller” is the party that collects the data subject’s information. For the purposes of the Data Protection Legislation, the “data controller” is the client of Kelly’s Records Management. Kelly’s Records Management processes the data on behalf of the data controller, our client, therefore we are the “data processor.”
For more information on what cookies are and how to enable/disable their use, visit: https://cookiesandyou.com/
Website registration and Mailing list
When registering to our website or clicking subscribe to our email services, we may ask for the following information:
This is so that you are able to login to your digital portal so you can manage your data online as well as receive guides and information that we think may be of interest to you.
We acquire this information to understand your needs and provide you with a better service and in particular for the following reasons:
We will not provide any information to third parties for purpose of direct marketing without your consent unless we are required by law to do so. We do however use the third-party provider, Mailchimp, to deliver our communications. We gather statistics around email opening and clicks using industry standard technologies to help monitor and improve our e-newsletter.
For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by contacting email@example.com.
All telephone conversations made to Kelly's Records Management are recorded, including calls made by us. These calls may be used to assist with our internal training and staff appraisal. Recorded telephone conversations may also be retained by Kelly's Records Management as a record of evidence of an acceptance of contract.
Under the principle of ‘fair processing’ under GDPR, you have control of your personal data. This means you (1) have the option to request the deletion of your personal data and (2) you’re told how you can do that. This section will guide you through your options.
You may choose to restrict the collection or use of your personal information in the following ways:
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the address at the bottom of this page. We will promptly correct any information found to be incorrect.
We take reasonable precaution to prevent the loss, misuse or alteration of your personal information.
We store all the information you provide to us on our secure, password and firewall protected servers. However, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping your user details and password confidential. We will not ask you for your password – except when you log in to the website.
Your data will be stored in our servers for seven years, if you are a client your data will be retained for seven year after the termination of your contract. After this date your data will be removed unless you give permission for Kelly’s Records Management to keep your information on our system.
You can contact us at any time to:
Freephone: 0800 652 0617
Head office: Kelly's Storage Ltd, Westfield Road, Slyfield Industrial Estate, Guilford, Surrey, GU1 1SB, United Kingdom
Co. Reg: 3780449