The General Data Protection Regulation

An effective Records Management process can help ensure you are GDPR compliant. Claim your free audit today

How you process the personal data of your customers will soon be at the centre of the EU’s new data regulation guidelines. The General Data Protection Regulation (GDPR) will come into force on 25 May 2018, with hefty fines for those don’t comply. Your records management process is now critical to this new legislation.

Major data breaches in the last 5 years have increased, not only in the number of incidents but also in the number of records stolen. According to Business Insider UK, of organisation breached: “22% lost customers, 29% lost revenue, and 23% lost business opportunities.”

records worldwide lost or stolen since 2013

This has raised huge issues surrounding how companies handle and protect the personal data of their customers. As data breaches become more common, souring from 2013 to 2016, companies are now facing threats from every direction. This is why GDPR has come to fruition.

How many files have been lost or stolen from your country?









1. UK


2. France


3. Germany


4. USA


How to prepare for GDPR

The key focus for GDPR is on your organisation's data controllers and data processors. Those who handle personal data are on the front line of data protection and will need to ensure their records management processes are in line with the requirements set out by the new regulation. 

If your organisation is in the following areas, we recommend you complete an audit of your records management processes as soon as possible:

  • Housing Associations
  • Accountants
  • Solicitors

Each sector has a heavy focus on managing sensitive data and materials. This means your organisation is at high risk of breaching GDPR without clear processes implemented ahead of 25 May.

The 6-step preparation program

We have broken down The Information Commissioners office (ICO) recommendations for GDPR into 6 easy steps.

  • 1. Create: How did you create the data, what kind of data is it, and who manages it?
  • 2. Manage: What systems do you use to manage this data, and how is the process monitored?
  • 3. How do you store this data? Do you know what state your database is in? Who has access to it? Is it ever transported out of the office?
  • 4. Retention: What is your retention period and who takes responsibility for it? Do you IT department manage the back-up tapes?
  • 5. Deliver: If somebody requests access to this data, who delivers that? And what do you need to deliver? What technologies do you use?
  • 6. Destroy: The most important stage in data management is where most theft occurs – who is responsible for destroying personal data once it has passed your retention period, and how?

Download the full guide here

An effective Records Management service can ensure you are GDPR compliant by May 25. Download our guide today to find out how.

Let the GDPR experts help you today with a free comprehensive GDPR audit

We are experts in data regulation and management, bringing 80 years of business support and processes to companies in every industry. We can provide you with a comprehensive audit of your systems and processes for free.

Call the team today on 0800 652 0325 or email us on 

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